Parks and Recreation Knowledge Base

How to Block Off Internal Camp & Playtime/External Camps

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Expand or collapse content Internal Camp
  • Enter Global Sales
Global Sales option highlighted in the left navigation menu.
  • On the lookup page, search for the Internal Household account of the Community Center that will be renting out the facility.
Global Sales Lookup page with search field containing “internal” and internal household results listed.
  • Once you're at the sales page, click on the Super Grid tab
  • Select the appropriate profile, it should read "Online Reservation".
Global Sales screen with Super Grid tab selected and Online Reservation profile visible.
  • Proceed with creating the rental (Date, capacity, etc.).
Event Details dialog showing resource, date, time, and quantity fields.
  • Write down notes describing the rental.
Reservation notes field displayed for entering rental details.
  • Your shopping cart will now be updated, and the total should read $0.00, since this is an internal rental.
Shopping cart showing internal rental with total due of $0.00 highlighted.
  • At the final page, select the Email Receipt button, and change the email address to the renter's email.
  • You can now process and finish out the rental process.
Global Sales Payment screen with email receipt option highlighted and editable email field.
Expand or collapse content External Camp
  • Go to global sales.
Global Sales option highlighted again in the left navigation menu for external rentals.
  • Find and select the household that will be renting.
Global Sales Lookup page displaying household search results for external renter.
  • Find the Super Grid tab and select the correct profile. It should end in "Online Reservation".
Super Grid view for external rental with Online Reservation profile selected.
  • Create the rental (Date, Capacity, etc.).
Event Details dialog showing external rental date, time, and quantity.
  • Write down notes describing the rental.
Reservation notes and notices displayed for external rental confirmation.
  • There will be a payment due, since this is an external rental.
Shopping cart showing external rental with total due amount highlighted.
  • The total due must be discounted to read $0.00, so enter Cart Options and select Update Fees from Cart.
Cart Options menu expanded with Update Fees from Cart selected.
  • In the Discount box, enter the exact total that was due so that the Net Fee will read 0.00.
Discount field populated to reduce net fee to $0.00.
  • At the final page, select the Email Receipt button, and change the email address to the renter's email.
  • You can now process and finish out the rental process.
Fees screen showing discount entered and net fee reduced to 0.00.
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