All RecTrac (PARKS DIRECT) facilities are required to make a deposit of all physical funds (cash, checks, money orders, traveler's checks) once per week. Facilities must also make a deposit the next business day any time they exceed $1,000 in physical funds in their safe/dropbox. Each deposit period runs Friday to the following Thursday.

For every period, a facility runs and submits a bank deposit report with all corresponding deposit slips (or a copy of each deposit slip if multiple deposits were made) to the Help Desk. These are submitted by the Wednesday following the deposit period via the Online Deposit System or in-person at the Desk.

The bank deposit report is accessed by selecting the Custom Reports link under Quick Links in the PARKS DIRECT main menu.

In the RecTrac Custom Reports application, all custom reports are organized by category. After selecting Deposit Reports, choose the report titled RecTrac Bank Deposit Report.

Choose the appropriate facility from the drop-down menu and enter the dates you wish to run the deposit report for. Select View Report and the cash, check, and total amounts for that facility will appear shortly.

If there are no batch-related issues with your report, you will see totals for each payment type:

If there are any batch-related issues in the date range, they will appear in one of two troubleshooting sections:

• Section 1 lists batches that remain open past the batch start date. These batches need to be closed and a final count entered appropriately before the Bank Deposit Report is re-run.
• Section 2 lists closed batches with over/short issues, which should be addressed and corrected before the report is submitted to Finance. Follow these directions for batch corrections.

Once you have verified that the report shows the correct data for the deposit period, you can download and save it as a PDF to submit with your deposit ticket(s).