Locating the Cash Journal Report
Log in to PARKS DIRECT and select Reporting > Report Output Listing on the menu tab.
This will generate the Report Output Listing main screen. In the description box, type "Cash Journal" and filter out the modules/group list. Single click on the Module/Group: System - Financial.
Select the VSI-Cash Journal-System-Financial report.
A preview window will appear n the right pane of the screen, but please note, this feature is only for the reports that are pre-built though the VSI software. Click Run Report.
The Information screen will appear, select Continue.
Setting Date Parameters
The Cash Journal report can return various data set by parameters on the GL Distribution Report screen. One of the features that can be set when running this report is the time frame.
Locate the Use Posting Date Range under the Transaction Criteria section of the page and check that box.
Once the box has been selected, additional options will appear.
Note: This section should contain the date range/time frame you want in the report.
Input the Begin Posting Date and the End Posting Date.
Setting Cash Drawer/Facility Parameters
To set the Cash Journal report to run solely for a facility, check the Use Cash Drawer Range box. Enter the Begin Drawer and End Drawer range that correspond to the facility you are looking for. Find the full list of cash drawers on the Screensteps article.
Note: (Skip this step if you'd like to see transactions from all M-NCPPC facilities.)
Setting User Parameters
If you want the Cash Journal report to display every transaction that occurred within the date and cash drawer range you specified, set parameters to return transactions from all users by checking the Use User Name Range box. Leave the Begin UserName field blank and set the End Username field to "ZZZZZZ."
If you only want to see transactions from a specific user or set of users, leave the Use User Name Range box unchecked. For this query, select the user or users you want from the user datagrid on the left pane of the Core tab.
Running the Report
Once you have your parameters set appropriately, click Process at the bottom right of the screen to begin running the report.
On the next screen you'll see three different fields labeled: Cash Journal Format Options, File Format, and Output Options.
The Cash Journal Format Options contains a various ways to determine the layout of the report. You always want to check the option Print End of Shift Batch Number to ensure that the specific Batch Number each transaction belongs to will print on the report.
Under the File Format section, select PDF. If you want to do this through mass email, select the CSV option. This will generate an export Excel file.
In Output Options, select the option on which you'd like for the final report to generate. (The most commonly used is Preview Report.)
Print Report will generate the report to print without viewing before you print.
Preview Report (recommended) will allow you to look view the report on your computer screen before you print.
E-mail Report will e-mail the report to the address of your choice.
FTP Report is less useful and will not be checked in almost all circumstances.
Once your preferred Output Option is selected, click Continue.
The Success screen:
After a short delay, the report will appear as requested under the Output Options field.
If the report is blank, return back to the GL Distribution Report (the main screen) of the Cash Journal Report and select the Default Process button. This will clear any and all information that is set into the fields. Then, input the information again.
Contact the Help Desk for any additional assistance.