Routes
Users can book labor using routes, which are groups of sites assigned to a crew within a single work order. This feature streamlines the process by allowing one work order to cover multiple sites, rather than creating a separate work order for each location.
Booking labor using routes is done within the same “Book Labor” tab on the work order screen. On this screen, several required fields must be completed, as shown and labeled in the screenshot below.
1. Activity – Users will select the activity on which the labor was completed on. For this example, the “Ground Trash” has been selected from the drop-down.
*Note: This field displays the activity’s sequence and name to eliminate confusion about the type of work done
2. Select the Equipment field to select the correct site that the crew or employee completed.
Only use the default “All Equipment” entry if the crew worked the same number of hours at each site. For example, if a crew completed 8 sites and spent exactly 1 hour at each, enter 8 hours in the Hours Worked field. The system will automatically allocate 1 hour to each site.
*Warning: Users should pay close attention when using all equipment. Labor hours will be automatically divided among all equipment listed on the route, which can result in inaccurate allocations. These discrepancies can be time-consuming to correct, so it's important to ensure the booking setup is accurate from the start.
3. Date Worked - This is the field to select the date that the work was completed.
Users will click on the calendar icon next to the Date Worked field, which will pull up a calendar. Then, click on the date corresponding to when the work was completed.
4. Hours Worked - Users must fill in this field to specify how many hours the work took.
5. Employee Field: In this field, users will select the employee who completed the work for the activity. If multiple users or a crew did the work, navigate to the corresponding subsection.
To find the correct employee, users will use the data spy next to the field
When the data spy is selected, a pop-up window will appear. Here, users can use the black bar on top to filter the correct employees.
If a work request requires multiple employees, there is an option to select multiple employees for the work request. This step follows the same process as selecting a single employee, but users can check the boxes next to the names of multiple employees.
Users can also use the drop – down menu on the left to select “My Division” or “My Work Unit.”
6. Save Button- After filling out the required fields, users will select the Save button to save the information.
A completed Book Labor screen will look like the screenshot below:
These are the steps to booking labor for employees or crews for a route. If users need help with booking labor or another issue, they may contact [email protected]