Additional Costs

Updated on Mar 27, 2026

This feature within EAM Work Orders allows users to track costs against the work effort.

Activities must already exist on the work order(s) in order to record the costs.

Navigating to Additional Costs

Select the Additional Costs tab while in a Work Order.

Additional Costs submission

Additional Cost Details form showing required Cost Description, Activity, Cost Type, Date, and Cost fields.

The Cost Description explains what the purchase is for. Example usage of Pcard to pick up additional materials for a job or a PO# number. Enter cost using the below format:

Cost Description Format
Purchase Orders	PO#XXXXX – Provider/Contractor - Project/Purpose – Service/Parts
Example	PO#4444 UTILIQUEST Utility Discovery

Purchase Card(s)	PcardXXXX(last 4 of card) - Merchant – Purpose/Materials
Example	Pcard8884 Lowe’s Parts (see receipt)

Selecting the Activity will specify where the purchase is directed to in a Work Order.

Activity dropdown expanded showing Inspect/Review, Work Effort, and Contractor options.

If no Activities are displayed, this means that they need to be created.

Cost Types help to drill down what type of purchase. The list of types depend on the Activity that was selected.

Cost Type dropdown expanded showing Part, Hired Labor, Tool Cost, and Services options.

NOTE: PART and TOOL Costs are the default. To record Hired Labor or Services, the work order owner would have to go back to the Activity Tab and check the Hired Labor box

Cost is the price for the transactions.

Below is the standard for General Purchases via the P-Card or trade accounts M-NCPPC may have. Below staff needed to rent a piece of equipment from Lowe’s to address a particular job.

Additional Cost Details completed with P-card tool rental description, Work Effort activity, Tool Cost type, and $150.00 cost.

Select on the Save icon to add the purchase.

Purchase Orders

Purchase Orders may have multiple layers like hired labor, services associated with the job and/or parts. All

EXAMPLE: M-NCPPC has hired a contractor to install a skylight at one of their facilities. The PO covers several items: Installation by Contractor, Materials to assemble the new skylight, and an extended warranty from the contractor on the skylight.

Additional Cost Details completed with purchase order for contractor installation showing Hired Labor cost of $2,000.00.

Additional Cost Details completed with purchase order for skylight materials showing Part cost of $3,000.00.

Additional Cost Details completed with purchase order for extended warranty showing Services cost of $1,000.00.

Each Purchase Order Additional Cost MUST match the total cost of the document associated.

NOTE: Each Additional Cost, please keep the purchase order, receipt or other related documents on hand. Users may also upload the items mentioned as Documents for the work order.

Validating Costs

Before closing out Work Orders, users are encouraged to review the recorded costs and their documentation. Using the list in the Additional Costs tab will help staff review each purchase.