Adding a UPC code to an inventory item allows the item to be scanned using its existing barcode. Multiple UPC codes can be added to the same item if desired.
Start by going into Inventory Management:
In the datagrid, find the item you wish to add the code to and double-click on it. Alternatively, select it and select the Change button at the bottom of the screen. This will open the POS Inventory Item Update screen.
In this example, I'll be adding a new UPC code to the 8" Glider WWII toy. Notice that the item has a code of CPAM-TOY-0003. That would never be able to scan using the scanner, hence the need for a UPC code.
To add, change, or delete UPC codes, go to the UPC Codes tab.
On this screen, all the UPC codes linked to this item are listed in the datagrid. In this example, the item already has an existing UPC code.
There are three core options on the update screen: add a new UPC, change an existing UPC, and delete UPCs.
Select the Add UPC button to bring up the UPC Update screen.
There are 2 fields on this screen you need to worry about:
- Description - Describes what the UPC code is for, should multiple codes link to the same item. This field is not required.
- UPC Code - The actual code that will be scanned. This field is required and cannot be changed once the UPC record is saved. It is recommended that you use your scanner to scan the code into this field to ensure the item can be scanned later.
Select the Save button once done to save the UPC code.
Once a UPC code has been saved, the only feature that can be changed is the description. If you need to change the code itself, a new UPC is required.
There are 2 ways in which you can update the description:
Select the pencil icon, update the description, and select the check mark icon to save your changes.
Highlight the UPC code you wish to change, then select the Change UPC button to bring up the UPC Update screen. Update the description and select Save.
Highlight the UPC code you wish to delete, then select the Delete UPC button. Select Yes when prompted if you are sure you want to delete this record.
The Delete UPC process cannot be undone. Once a code has been deleted, it has to be added again from scratch.